Headquarters
United States Army, Europe, and Seventh Army
United States Army Installation Management Agency
    Europe Region Office
Heidelberg, Germany

Army in Europe
Regulation 385-40*

29 September 2005

Safety

Accident Reporting and Records


*This regulation supersedes AE Regulation 385-40, 24 June 2003.



For the CG, USAREUR/7A:

E. PEARSON
Colonel, GS
Deputy Chief of Staff

Official:

GARY C. MILLER
Regional Chief Information
    Officer - Europe



Summary. This regulation—

  • Prescribes policy on accident reporting and recordkeeping procedures in the Army in Europe.


  • Provides supervisory responsibilities for reporting local national (LN) accidental injuries and occupational illnesses in Germany to the Unfallkasse des Bundes, which is the German Federal accident insurance agency.


  • Provides instructions for completing AE Form 385-40A, AE Form 385-40B, and AE Form 385-40W.


  • Directs units in the Army in Europe to use AE Form 385-40W instead of DA Form 285-W-R (para 6i).
  • Summary of Change. This regulation has been updated to include the most current terms and provide information on the Accident Reporting Automated System (ARAS) (para 7).

    Applicability. This regulation applies to—

  • U.S. Army Soldiers assigned or attached to USAREUR or IMA-EURO.


  • U.S. Army Reserve and National Guard Soldiers supporting the Army in Europe.


  • Department of the Army appropriated fund civilian employees in the Army in Europe.


  • Appropriated and nonappropriated fund LN employees of U.S. Army activities and organizations residing on U.S. Army installations in Germany.


  • Mobilized Soldiers and civilian employees.
  • Supplementation. Organizations will not supplement this regulation without USAREUR G1 (AEAGA-S) approval.

    Forms. This regulation prescribes AE Form 385-40A, AE Form 385-40B, and AE Form 385-40W. AE and higher-level forms are available through the Army in Europe Publishing System (AEPUBS).

    Records Management. Records created as a result of processes prescribed by this regulation must be identified, maintained, and disposed of according to AR 25-400-2. Record titles and descriptions are available on the Army Records Information Management System website at https://www.arims.army.mil.

    Suggested Improvements. The proponent of this regulation is the USAREUR G1 (AEAGA-S, DSN 370-7751/8124). Users may suggest improvements to this regulation by sending DA Form 2028 to the USAREUR G1 (AEAGA-S), Unit 29351, APO AE 09014-9351.

    Distribution. C (AEPUBS).



    CONTENTS


    1. Purpose
    2. References
    3. Explanation of Abbreviations and Terms
    4. Responsibilities
    5. Reporting Accidents
    6. Army Accident Boards
    7. Accident Reporting Automated System (ARAS)
    8. Biochemical Testing
    9. Multinational Accidents
    10. Preaccident Plan
    11. Aviation Accident-Investigation Toolkit

    Appendixes
    A. References
    B. Reporting Accidental Injuries and Occupational Illnesses of Local National Employees to the Federal Accident Insurance Agency
    C. Instructions for Completing AE Form 385-40W
    D. Aviation Accident-Investigation Toolkit
    E. Additional Reporting Requirements

    Tables
    B-1. Instructions for Completing AE Form 385-40A
    B-2. Instructions for Completing AE Form 385-40B
    C-1. Instructions for Completing AE Form 385-40W

    Glossary



    1. PURPOSE
    This regulation—


    2. REFERENCES
    Appendix A lists references.


    3. EXPLANATION OF ABBREVIATIONS AND TERMS
    The glossary defines abbreviations and terms.


    4. RESPONSIBILITIES


    5. REPORTING ACCIDENTS


    6. ARMY ACCIDENT BOARDS


    7. ACCIDENT REPORTING AUTOMATED SYSTEM (ARAS)
    ARAS is the preferred method for reporting all class C and D ground and class D through F aviation accidents in the Army in Europe. All Army in Europe units will attempt to comply with this automated report submission requirement. Units with automation deficiencies or in a deployed status may submit hard-copy reports through normal reporting channels. ARAS access is available using Army Knowledge Online (AKO) credentials. The ARAS website provides online audiovisual tutorials and context-sensitive help screens. The ARAS website is at https://crc.army.mil. Approval and submission of accident reports are authorized at the company level. USAREUR major subordinate commands (AE Reg 10-5, app A) may issue supplemental guidance to require higher-level approvals before submission. Commanders will incorporate these procedures in unit standing operating procedures.


    8. BIOCHEMICAL TESTING
    Biochemical (blood and urine) testing will be performed on all personnel involved in or contributing to class A, B, or C aviation accidents and on-duty class A, B, or C (property damage only) ground accidents. This paragraph is not applicable to CTA II employees. They are subject to German law. Collection, marking, packing, shipment, and analysis will be according to DA Pamphlet 385-40, appendix E. The following specimens will be collected according to AR 40-21:


    9. MULTINATIONAL ACCIDENTS


    10. PREACCIDENT PLAN
    Commanders will develop effective preaccident plans to be used in case of aviation and ground accidents in both garrison and field environments.


    11. AVIATION ACCIDENT-INVESTIGATION TOOLKIT
    Appendix D describes a recommended aviation accident-investigation toolkit.

     

    APPENDIX A
    REFERENCES


    SECTION I
    PUBLICATIONS

    Standardization Agreement 3101, Exchange of Safety Information Concerning Aircraft and Missiles

    German Accident Prevention Regulation A1, General Prevention Principles

    DOD Instruction 6055.7, Accident Investigation, Reporting, and Record Keeping

    AR 25-400-2, The Army Records Information Management System (ARIMS)

    AR 40-21, Medical Aspects of Army Aircraft Accident Investigation

    AR 385-40, Accident Reporting and Records

    DA Pamphlet 385-1, Small Unit Safety Officer/NCO Guide

    DA Pamphlet 385-40, Army Accident Investigation and Reporting

    AE Regulation 10-5, HQ USAREUR/7A and Select Commands

    AE Regulation 27-10, Military Justice


    SECTION II
    FORMS

    DA Form 285-AB-R, U.S. Army Abbreviated Ground Accident Report (AGAR)

    DA Form 285-W-R, U.S. Army Accident Report Summary of Witness Interview

    DA Form 2028, Recommended Changes to Publications and Blank Forms

    DA Form 7305-R, Telephonic Notification of Aviation Accident/Incident

    DA Form 7306-R, Telephonic Notification of Ground Accident

    DOL Form CA-1, Federal Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation
    (at http://www.dol.gov/esa/regs/compliance/owcp/forms.htm)

    DOL Form CA-2, Notice of Occupational Disease and Claim for Compensation
    (at http://www.dol.gov/esa/regs/compliance/owcp/forms.htm)

    DOL Form CA-6, Official Superior’s Report of Employee’s Death
    (at http://www.dol.gov/esa/regs/compliance/owcp/forms.htm)

    AE Form 385-40A, Unfallanzeige (LN Accident Report)

    AE Form 385-40B, Anzeige des Unternehmers über eine Berufskrankheit (Report of the Employer Regarding an Occupational Illness)

    AE Form 385-40W, Army in Europe Accident Report Summary of Witness Interview

     

    APPENDIX B
    REPORTING ACCIDENTAL INJURIES AND OCCUPATIONAL ILLNESSES OF LOCAL NATIONAL EMPLOYEES TO THE FEDERAL ACCIDENT INSURANCE AGENCY


    B-1. GENERAL
    The Unfallkasse des Bundes, which is the German Federal accident insurance agency, acts on behalf of Germany as the accident-insurance carrier for local national (LN) employees of the U.S. Armed Forces. The following rules apply for LN employees seeking treatment for an on-the-job injury, occupational illness, or accidental injury while commuting to or from work:

    NOTE: “Medical treatment” in this regulation means any visit to a physician as a result of an occupational accident or illness.


    B-2. U.S. GOVERNMENT
    The U.S. Government is self-insured. It reimburses the German Government for disbursements paid for medical treatment provided to LN employees by physicians for accidental injuries and occupational illnesses.


    B-3. EMPLOYEE RESPONSIBILITIES


    B-4. ACCIDENT INVESTIGATION
    When an LN employee has an accident or suffers from an occupational illness, the employee’s supervisor or designated representative in the supervisory chain of command will conduct an investigation to determine the causes and factors that contributed to the accidental injury or occupational illness. The following personnel will participate in the investigation:


    B-5. REPORTING PROCEDURES

    NOTE: First-aid record books are available on the BALU program CD, or may be ordered as hard copies from Unfallkasse des Bundes, Mombacher Str. 74, 55122 Mainz. AAFES will follow organizational guidance and record all first aid cases in the electronic database “Accident Reporting and Risk Management System” (ARRMS).


    B-6. UNFALLKASSE DES BUNDES AND WEHRBEREICHSVERWALTUNG INQUIRIES
    The Unfallkasse des Bundes or Wehrbereichsverwaltung (WBVs) may request more information on selected reports. These inquiries will be sent through the BSB or AAFES safety office to the unit or activity that initiated the report. The reporting unit will respond immediately to the Unfallkasse des Bundes and WBV queries and return them through the same channels.


    Table B-1
    Instructions for Completing AE Form 385-40A
    Block Number and Name Translation of Name Instructions
    1. Name und Anschrift des Unternehmers Name and address of the reporting activityEnter the German civilian mailing address of the employee’s reporting unit in this block.
    2. Unternehmensnummer des Unfallversicherungsträgers Accident identification code numberWill be entered automatically by the system when selecting or entering the UIC.
    3. Empfänger Address of receiver of this noticeSelect from the list.
    4. Name, Vorname des Versicherten Last and first name of the insured personEnter the name of the injured employee.
    4a. Employment Category/Employed By   The appropriate block (NAF or APF) and the appropriate agency (U.S. Army, U.S. Air Force, or AAFES) must be marked.
    5. Geburtsdatum Date of birthEnter the employee’s date of birth (for example, 16 July 1954 is 16 07 1954) in the Tag (DD), Monat (MM), and Jahr (YYYY) blocks.
    6. Straße, Hausnummer
    Postleitzahl
    Ort
    Street address and number
    Postal code
    City
    Enter the Straße (street address), Postleitzahl (postal code), and Ort (city) of the injured employee.
    7. Geschlecht SexMark the appropriate block to indicate the employee’s sex (männlich (male) or weiblich (female)).
    8. Staatsangehörigkeit NationalityEnter the employee’s nationality.
    9. Leiharbeiternehmer Personnel-leasing-service employeeCheck the ja (yes) or nein (no) block.
    10. Auszubildender Trainee, apprenticeCheck the ja (yes) or nein (no) block.
    11. Ist der Versicherte
    - Unternehmer
    - mit dem Unternehmer verwandt
    - Ehegatte des Unternehmers
    - Gesellschafter/Geschäftsführer?
    Is the insured person-
    Entrepreneur.
    Related to the entrepreneur.
    Spouse of the entrepreneur.
    Partner/managing director.
    Not applicable. Leave blank
    12. Anspruch auf Entgeltfortzahlung besteht für XX Wochen Entitlement to continuation of wages or salary for XX weeksEnter the number of weeks to which the employee is entitled continuation of wages or salary.
    13. Krankenkasse des Versicherten
    (Name, PLZ, Ort)
    Health insurance agency of the insured person (name, postal code, and city)If the employee is insured by a statutory health insurance and entitled to monetary benefits, enter the name and location of the agency. In other cases, enter the type of insurance providing benefits to the employee (for example, private insurance, insurance of persons receiving retirement or disability pensions, family aid, voluntary insurance with statutory health insurance).
    14. Tödlicher Unfall Fatal accidentCheck nein (no) or ja (yes).
    15. Unfallzeitpunkt Time of the accidentEnter the time and date of the accident (for example, if the date and time of the accident was 10 September 2002, at 7:45 p.m., enter 10092002 19:45 (Tag, Monat, Jahr, Stunde, Minute, (DD, MM, YYYY, hour:minute)).
    16. Unfallort (genaue Orts- und Straßenangabe mit PLZ) Accident site (exact location: street, city, postal code)Enter the exact location where the injury occurred, using German location designations (for example, parts store, basement of building 110, Patton Barracks). For accidents on the way to or from work, enter the exact street location (for example, intersection Dorfstrasse and B51, 55213 Rittersdorf.
    17. Ausführliche Schilderung des Unfallhergangs (Verlauf, Bezeichnung des Betriebsteils, ggf. Beteiligung von Maschinen, Anlagen, Gefahrstoffen)

    Die Angaben beruhen auf der Schilderung
    - des Versicherten
    - anderer Personen
    Detailed description of accident sequence (course of the accident, name of section, if applicable, involvement of equipment, installations, hazardous material)

    Details are based on the information provided by-
    - The insured person.
    - Other persons.
    Enter the injured employee's exact duties and describe the work being performed at the time of the accident. Include details such as light and weather conditions. For accidents while going to or from work and involving a third party who may be liable, provide the name and address of that party and the name of that person's insurance company.

    Mark appropriate block who provided the information: the injured person or others.
    18. Verletzte Körperteile Injured body partsList the injured parts (for example, lower left arm, right foot, left side of head).
    19. Art der Verletzung Nature of injuriesEnter the nature of the injuries (for example, sprain, fracture, burn).
    20. Wer hat von dem Unfall zuerst Kenntnis genommen? (Name, Anschrift des Zeugen)
    War diese Person Augenzeuge?
    Who was the first person to find out about the accident? (name, address of witness.) Was the person an eyewitness?Enter the name and address of the person who witnessed the accident or the name of the first person notified.
    21. Name und Anschrift des erstbehandelnden Arztes/Krankenhaus Name and address of doctor or hospital providing initial treatmentEnter the name and address of the doctor or hospital who first treated the injured employee.
    22. Beginn und Ende der Arbeitszeit des Versicherten Beginning and end of the insured person’s workhoursEnter the time the employee's normal work period begins (Stunde (hour), Minute (minute)). Complete this block even if work could not be started. The insured person's work period ends. Enter the time that the employee's regular work period ends, not the time the injured person stopped working because of the accident (Stunde (hour), Minute (minute)).
    23. Zum Unfallzeitpunkt beschäftigt/tätig als Employed at the time of the accident asEnter the position title (for example, locksmith, payroll clerk). Do not use titles such as laborer or salaried employee.
    24. Seit wann bei dieser Tätigkeit? Since when performing this function?Enter the Monat (MM) and Jahr (YYYY) of assignment to the position shown in block 12. If unknown, contact the servicing civilian personnel advisory center.
    25. In welchem Teil des Unternehmens ist der Verletzte ständig tätig? In what branch of the organization is the insured person regularly employed?Enter the branch name (for example, motor pool, reproduction room, supply room). Specify its location (for example, locksmith’s shop, Directorate of Public Works, Heidelberg).
    26. Hat der Versicherte die Arbeit eingestellt? Did the insured person stop working?Mark the appropriate block (nein (no) or sofort (immediately), or state the Tag (DD), Monat (MM), and Stunde (hour) if the person stopped later (später am).
    27. Hat der Verletzte die Arbeit wieder aufgenommen? Did the insured person resume work?Check the nein (no) or ja (yes) block. If yes, enter the Tag (DD), Monat (MM), and Jahr (YYYY).
    28. Datum DateEnter the Datum (date) the accident form is completed and signed.
    Unternehmer/Bevollmächtigter Commander, agency head, or other designated person (for example, the employee’s supervisor)Signature of the employee’s supervisor.
    Betriebsrat (Personalrat) Works councilSignature of the servicing works council chair or representative. Enter “None” if the employee does not have a servicing works council; if a digital signature is provided using a Common Access Card (CAC), enter the person’s name.
    28. Telefon-Nr. für Rückfragen (Ansprechpartner) Telephone number of POC for inquiriesProcessing safety office to enter its commercial phone number and sign above the telephone number for distribution to the Unfallkasse des Bundes.


    Table B-2
    Instructions for Completing AE Form 385-40B
    Block Number and Name Translation of Name Instructions
    1. Name und Anschrift des Unternehmens Name and address of the reporting activityEnter the German civilian mailing address of the employee’s reporting unit in this block.
    2. Unternehmensnummer des Unfallversicherungsträgers Accident identification code numberWill be entered automatically by the system when selecting or entering the UIC.
    3. Empfänger AddresseeSelect from the list.
    4. Name, Vorname des Versicherten Last and first name of the insured personEnter the name of the injured employee.
    4a. Employment Category/Employed By   The appropriate block (NAF or APF) and the appropriate agency (U.S. Army, U.S. Air Force, or AAFES) must be marked.
    5. Geburtsdatum Date of birthEnter the employee’s numerical date of birth (for example, 16 July 1954 is 16 07 1954) in the Tag (DD), Monat (MM), and Jahr (YYYY) blocks.
    6. Straße, Hausnummer
    Postleitzahl
    Ort
    Street address and number
    Postal code
    City
    Enter the Straße (street address), Postleitzahl (postal code), and Ort (city) of the injured employee.
    7. Geschlecht SexMark the appropriate block to indicate the employee’s sex (männlich (male) or weiblich (female))
    8. Staatsangehörigkeit NationalityEnter the employee’s nationality.
    9. Leiharbeiternehmer Personnel-leasing-service employeeCheck the ja (yes) or nein (no) block.
    10. Auszubildender Trainee, apprenticeCheck the ja (yes) or nein (no) block.
    11. Ist der Versicherte
    - Unternehmer
    - mit dem Unternehmer verwandt
    - Ehegatte des Unternehmers
    - Gesellschafter/Geschäftsführer
    Is the insured person-
    - Entrepreneur
    - Related to the entrepreneur
    - Spouse of the entrepreneur
    - Partner/managing director
    Not applicable. Leave blank.
    12. Anspruch auf Entgeltfortzahlung besteht für XX Wochen Entitlement to continuation of wages or salary for XX weeksEnter the number of weeks to which the employee is entitles continuation of wages or salary.
    13. Krankenkasse des Versicherten (Name, PLZ, Ort) Health insurance agency of the insured person (name, postal code, and city)If the employee is insured by a statutory health insurance and entitled to monetary benefits, enter the name and location of the agency. In other cases, enter the type of insurance providing benefits to the employee (for example, private insurance, insurance of persons receiving retirement or disability pensions, family aid, voluntary insurance with statutory health insurance).
    14. Welche Krankheitserscheinungen liegen vor, die Anhaltspunkte für die Anzeige bilden? Welche Beschwerden äußert der Versicherte? Auf welche gefährdenden Einwirkungen und Stoffe führt er die Beschwerden zurück? Which symptoms are cause of this notification? Which are the complaints of the insured person? Which hazardous exposure does he or she think is the cause for these complaints?Description of the symptoms and complaints, summary of the employee’s health problems and his view on possible cause, detailed listing of hazardous substances that might have contributed to the health problem.
    15. Welche gefährdenden Tätigkeiten hat der Versicherte bisher ausgeübt? Welchen gefährdenden Einwirkungen und Stoffen war er bei der Arbeit ausgesetzt? In what hazardous job was the insured person engaged to date? To what hazardous conditions and materials was the insured person occupationally exposed?Enter the employee’s occupation (for example, laboratory technician, X-ray technician, painter). Provide specific information concerning the identity of substance or exposure.
    16. Wurden arbeitsmedizinische Vorsorgeuntersuchungen durchgeführt? Wenn ja, durch wen und wann? Have preventive occupational-medicine examinations been conducted? If so, by whom and when?Enter the type of preventive medical examination (for example, G20, Noise) and the contractor or doctor who conducted the examination; and enter the date when it was conducted. List all examinations and all date recorded.
    17. Wurden die unter Nummer 15 genannten Gefährdungsfaktoren am Arbeitsplatz des Versicherten überprüft ( z.B. Gefährdungsbeurteilung, Messungen)? Wenn ja, mit welchem Ergebnis? Has the workplace of the insured person been inspected to assess the hazards listed in block 15 (for example, workplace hazard evaluation, measurements); if yes, what were the results?Enter all information related to workplace inspections and attach summary of reports and results of measurement taken.
    18. Datum DateEnter the Datum (date) the accident form is completed and signed
    Unternehmer/Bevollmächtigter Commander, agency head, or other designated person (for example, the employee’s supervisor)Signature of the employee’s supervisor.
    Betriebsrat (Personalrat) Works councilSignature of the servicing works council chair or representative. Enter “None” if the employee does not have a servicing works council; if CAC is in place, enter name.
    Telefon-Nr. für Rückfragen (Ansprechpartner) Tel. number of POCProcessing safety office to enter its commercial phone number and sign above the telephone number for distribution to the Unfallkasse des Bundes.

     

    APPENDIX C
    INSTRUCTIONS FOR COMPLETING AE FORM 385-40W


    C-1. GENERAL
    AE Form 385-40W must be completed for all on-duty class A and B Army accidents. As a minimum, summaries of interviews with the primary personnel involved or injured will be included. This form will also be used to summarize interviews and statements of commanders, supervisors, maintenance personnel, and others who are able to contribute pertinent information concerning the accident. If additional space is required, letter-size paper may be used as continuation sheets. AE Form 385-40W may also be used to document witness summaries of all classes of accidents.


    C-2. PROCEDURAL GUIDELINES


    Table C-1
    Instructions for Completing AE Form 385-40W
    Block Instructions
    1. Name of Witness (Last, first, MI) Self-explanatory.
    2. Occupation/Title Enter the general occupation of the witness and duty being performed at the time of the accident.
    3. Grade Enter the pay grade of the witness using the codes from DA Pamphlet 385-40, table 4-4.
    4. SSN Enter the person’s social security number (if applicable).
    5. Age Self-explanatory.
    6. Address (include ZIP code) (if military, include organization) Self-explanatory.
    7. Telephone number Enter a Defense Switched Network (DSN) telephone number for the witness (if applicable).
    8. Date of interview Enter the date or dates that the statements were made.
    9. Location at the time of the accident Enter the location of the witness in relation to the accident when it occurred.
    10. Interviewer Enter the rank or grade and last name of the person in charge of the interview. If the witness is interviewed by different persons in charge on separate occasions, list all interviewers in charge and add a prefix to each name showing “1st,” “2d,” “3d,” and so forth to designate which interview session the interviewer conducted.
    11. Experience and background Summarize the witness’s experience, expertise, and background in his or her duty or military occupational specialty (MOS).
    12. No promise of confidentality offered Read this section aloud to the witness.
    13. Summary of interview Multiple Interviews, Same Witness. If a witness was interviewed more than once, add a prefix to the summary of each interview with the interview date and indicate if the statement is the 1st, 2d, 3d, and so forth.
    Comprehensiveness. In general, the interview summaries of persons involved or injured in an accident should include more detail than the statements of others. This is because the personnel involved are the best source of information pertaining to the chronology of events related to the accident. This chronology should be used as a guide in determining which information to include in the interview summaries. If human error appears to be involved in the accident, the errors and system inadequacies can help determine what should be addressed in the witness summaries.
    Consolidating. When several witnesses other than persons involved provide essentially the same observations, it is not necessary to prepare a separate AE Form 385-40W for each witness. In cases where the summarized statements of several witnesses can be consolidated, blocks 1 through 9 may be left blank. In block 13, list the names of the witnesses and summarize their collective observations.
    Format. The proper format is a concise summary of information elements. For example, “The witness was a passenger (identify location of passenger) in the vehicle at the time of the accident. He heard a grinding noise coming from the area of the right rear wheel before brake failure.” If determined to be essential, limited direct quotes from a witness (together with the specific questions they are in response to) may be used. This should be done sparingly and only when necessary. It is important that the statement be the investigator’s summary and not an exact, verbatim transcript of what the witness said. The summary should be written in the third person (“The witness said;” “She said”) and not the first person (“I saw;” “I heard”).
    14. Date of accident (YYYYMMDD) Enter the date that the accident occurred.

     

    APPENDIX D
    AVIATION ACCIDENT-INVESTIGATION TOOLKIT


    D-1. GENERAL
    Aviation units have an authorized accident-investigation toolkit (Toolkit, Aircraft Accident Investigation, national stock number 5180-00-903-1049). Division-level safety offices are not authorized to have this kit.


    D-2. RECOMMENDED TOOLKIT

     

    APPENDIX E
    ADDITIONAL REPORTING REQUIREMENTS


    E-1. REQUIREMENTS FOR ON-DUTY ARMY ACCIDENTS


     

    THIS MESSAGE HAS BEEN SENT BY THE PENTAGON TELECOMMUNICATIONS CENTER ON BEHALF OF DA WASHINGTON DC//DACS-SF//

    DIRECTOR OF ARMY SAFETY SENDS

    SUBJECT: ADDED NARRATIVE FOR ARMY ACCIDENT REPORTS

    A. CHAPTER 3, AR 385-40, ACCIDENT REPORTING AND RECORDS (1 NOV 94)

    B. PARAGRAPH 3-6, DA PAM 385-40, ARMY ACCIDENT INVESTIGATION AND REPORTING (1 NOV 94)

    C. PARAGRAPH 4-4D, DA PAM 385-40

    1. THE APPLICATION OF THE RISK MANAGEMENT PROCESS AND LEADER INVOLVEMENT IN ARMY ACCIDENTS HAVE BEEN IDENTIFIED AS INFORMATION CRITICAL TO ACCIDENT PREVENTION. THEREFORE, COMMANDERS ARE REQUESTED TO OBTAIN RESPONSES TO THE FOLLOWING QUESTIONS DURING INVESTIGATIONS AND DOCUMENT THE INFORMATION ON ACCIDENT REPORTS AS NOTED BELOW.

    2. ON-DUTY ARMY ACCIDENTS.
        A. AT WHAT LEVEL WAS THE MISSION/TRAINING CONDUCTED (BDE/BN/CO/PLT/SQD/TEAM/CREW/OTHER)?
        B. WHO APPROVED THE MISSION/TRAINING?
        C. WAS RISK MANAGEMENT PERFORMED?
            (1) WHO PERFORMED (RANK/POSITION)?
            (2) WHO ACCEPTED RISKS (RANK/POSITION)?
            (3) WHAT WAS THE LEVEL OF RISK AFTER THE CONTROLS WERE APPLIED? (SELECT ONE: LOW/MODERATE/HIGH/EXTREMELY HIGH)
            (4) HOW WAS THE RISK MANAGEMENT PROCESS COMMUNICATED? (SELECT ONE OR MORE: ORDER/WORKSHEET/VERBAL BRIEF/NOT COMMUNICATED.)
            (5) WAS THE ACCIDENT EVENT IDENTIFIED/CONSIDERED DURING RISK MANAGEMENT PROCESS (Y/N)?
            (A) IF YES, WHAT WAS THE LEVEL OF THE IDENTIFIED RISK (SELECT ONE: LOW/MEDIUM/HIGH/EXTREMELY HIGH)?
            (B) IF YES, CONTROL MEASURE(S) APPLIED (YES/NO)?
            (C) IF YES, WHO WAS RESPONSIBLE FOR IMPLEMENTING CONTROL(S) (RANK/POSITION)?
            (D) IF YES, WAS THE POTENTIAL FOR THE ACCIDENT EVENT ACCEPTED AS RESIDUAL RISK (YES/NO)?
        D. WHO WAS IN CHARGE DURING THE MISSION/TRAINING (RANK/POSITION)?
        E. WHO WAS THE SENIOR LEADER PRESENT DURING THE MISSION/TRAINING (RA 3. FOR AVIATION ACCIDENTS, USE PARAGRAPH 4, ANALYSIS, PART IV, NARRATIVE, TECHNICAL REPORT OF AVIATION ACCIDENT (DA FORM 2897-3-R) AND BLOCK 15, ABBREVIATED AVIATION ACCIDENT REPORT (AAAR, DA FORM 2397-AB-R), TO DOCUMENT ANSWERS TO QUESTIONS IN PARAGRAPH 1 ABOVE. THIS REQUIREMENT DOES NOT APPLY TO CLASS E OR FOD INCIDENTS.

    4. FOR GROUND ACCIDENTS, USE PARAGRAPH 4, ANALYSIS, FOR THE U.S. ARMY ACCIDENT REPORT, DA FORM 285, AND BLOCK 39, ABBREVIATED GROUND ACCIDENT REPORT (AGAR, DA FORM 285-AB-R), TO DOCUMENT ANSWERS TO QUESTIONS IN PARAGRAPH 1 ABOVE.

    5. FOR OFF DUTY ACCIDENTS, IN BLOCK 39 OF THE AGAR, ADD A BRIEF DESCRIPTION OF THE EVENTS LEADING UP TO THE ACCIDENT TO THE ACCIDENT SYNOPSIS AND RESPOND TO THE FOLLOWING QUESTIONS:
        A. WAS THE SOLDIER ON LEAVE OR PASS (Y/N)? IF YES,
            (1) HOW LONG WAS THE SOLDIER ON LEAVE OR PASS WHEN THE ACCIDENT OCCURRED?
            (2) DID THE ACCIDENT OCCUR WHEN GOING TO THE LEAVE/PASS DESTINATION OR RETURNING FROM HIS LEAVE/PASS DESTINATION (Y/N)?
        B. WAS THE SOLDIER DEPLOYED WITHIN THE 365 DAYS PRIOR TO THE ACCIDENT (Y/N)? IF YES,
            (1) WHEN DID THE SOLDIER RETURN FROM THE DEPLOYMENT?
            (2) HOW LONG WAS THE DEPLOYMENT?
            (3) WHERE WAS THE DEPLOYMENT?
        C. PRIOR TO THE ACCIDENT EVENT, WAS THERE LEADER-SOLDIER CONTACT (Y/N)? IF YES,
            (1) WHAT LEVEL OF LEADERSHIP?
            (2) WHAT TYPE CONTACT? (BRIEF, ASMIS-1, TRIP PLANNING, COUNSELING, VEHICLE INSPECTION, OTHER)
        D. DID THE SOLDIER HAVE A HISTORY OF RISKY BEHAVIOR SUCH AS RECURRING TRAFFIC VIOLATIONS, EXTREME SPORTS OR HOBBIES, VIOLENT ACTS, OTHER DYSFUNCTIONAL EVENTS (Y/N)? IF YES, PLEASE COMMENT.
        E. WAS THE SOLDIER ALERTED FOR DEPLOYMENT (Y/N)?
        F. WERE THERE OTHER FACTORS SUCH AS ABRUPT CHANGES TO TRAINING ROTATION OR ASSIGNMENTS THAT MIGHT HAVE ENCOURAGED CELEBRATORY BINGING BEHAVIOR (Y/N)? (THAT IS, GRABBING AS MUCH "FUN" AS POSSIBLE BECAUSE UNCERTAINTIES IN TRAINING OR UNEXPECTED CHANGES IN ASSIGNMENTS GAVE THE SOLDIER LITTLE STABILITY TO PLAN WHEN HE MIGHT HAVE ANOTHER CHANCE FOR OFF DUTY PLEASURES.) IF SO, PLEASE COMMENT.
        G. DID THE SOLDIER RECEIVE ANY INSTALLATION OR LOCAL HAZARD ORIENTATION INCLUDING TRAFFIC, OFF LIMITS AREAS OR ACTIVITIES, WEATHER EXTREMES, AND THE LIKE (Y/N)? IF YES, APPROXIMATELY WHEN?
        H. WAS THE SOLDIER DRIVING A POV IN THE ACCIDENT EVENT (Y/N)? IF YES,
            (1) HAD THE SOLDIER COMPLETED THE MANDATORY 4 HOURS OF CLASSROOM INSTRUCTION DESIGNED TO ESTABLISH AND REINFORCE A POSITIVE ATTITUDE TOWARD DRIVING (Y/N) ? IF YES,
            (2) APPROXIMATELY WHEN? WHERE?
            (3) WAS THE SOLDIER LICENSED TO DRIVE THE VEHICLE (Y/N)? IF YES, DATE LICENSED?
        I. WAS THE SOLDIER OPERATING A MOTORCYCLE IN THE ACCIDENT EVENT (Y/N)? IF YES,
            (1) DID THE SOLDIER COMPLETE REQUIRED MOTORCYCLE SAFETY FOUNDATION, OR EQUIVALENT, OPERATOR TRAINING (Y/N)? IF YES, WHEN? WHERE?
            (2) WAS THE SOLDIER WEARING A DOT APPROVED MOTORCYCLE HELMET(Y/N)?
            (3) WAS THE SOLDIER WEARING OTHER REQUIRED HIGH VISIBILITY AND PERSONAL PROTECTIVE EQUIPMENT (Y/N)? IF YES, STATE WHAT TYPES.
            (4) WAS THE SOLDIER LICENSED TO OPERATE THE MOTORCYCLE (Y/N)? IF YES, DATE LICENSED?

    6. POINTS OF CONTACT:
        A. GROUND ACCIDENTS: MS. ADAMS, (PEGGY.ADAMS@SAFETYCENTER.ARMY.MIL).
        B. AVIATION ACCIDENTS: MR. EVANS, (MIKE.EVANS@SAFETYCENTER.ARMY.MIL).

    7. THIS MESSAGE EXPIRES 1 APRIL 2006.

     


    E-2. REQUIREMENTS FOR ACCIDENTS INVOLVING RESERVE COMPONENT SOLDIERS ASSIGNED ON DUTY STATUS


     

    FROM: HQDA WASHINGTON DC//DACS-SF//
    DIRECTOR OF ARMY SAFETY SENDS
    SUBJECT: ARMY ACCIDENTS INVOLVING RESERVE COMPONENT SOLDIERS
    A. PARAGRAPH 1-6C, AR 385-40.
    1. ACCIDENTS INVOLVING RESERVE COMPONENT (ARMY RESERVE AND ARMY NATIONAL GUARD) SOLDIERS ASSIGNED ON ACTIVE DUTY STATUS WILL BE REPORTED TO THE UNIT OF DUTY ASSIGNMENT.
    2. IF THE ORGANIZATION OF ACTIVE DUTY STATUS ASSIGNMENT IS OTHER THAN THE RESERVE COMPONENT, A COPY OF THE ACCIDENT REPORT WILL BE FURNISHED TO THE PARENT RESERVE UNIT OR ARMY NATIONAL GUARD STATE SAFETY AND OCCUPATIONAL HEALTH OFFICE.
    3. GROUND ACCIDENTS.
    A. US ARMY ACCIDENT REPORT, DA FORM 285. ENTER UNIT OF ASSIGNMENT IN BLOCKS 2 AND 3. ENTER ARMY RESERVE OR ARMY NATIONAL GUARD UNIT IN BLOCK 18.
    B. ABBREVIATED GROUND ACCIDENT REPORT (AGAR), DA FORM 285-AB-R. ENTER UNIT OF ASSIGNMENT IN BLOCK 5. ENTER ARMY RESERVE OR ARMY NATIONAL GUARD UNIT IN BLOCK 11.
    4. AVIATION ACCIDENTS.

    A. TECHNICAL REPORT OF US ARMY AIRCRAFT ACCIDENT PART II - SUMMARY, DA FORM 2397-1-R. ENTER UNIT OF ASSIGNMENT IN BLOCK 9B. ENTER ARMY RESERVE OR ARMY NATIONAL GUARD UNIT IN BLOCK 9A.

    B. ABBREVIATED AVIATION ACCIDENT REPORT (AAAR), DA FORM 2397-AB-R. ENTER UNIT OF ASSIGNMENT IN BLOCK 8. ENTER ARMY RESERVE OR ARMY NATIONAL GUARD UNIT IN BLOCK 21A(6).
    5. POINT OF CONTACT FOR GROUND ACCIDENTS IS MS. ADAMS, DSN 558.2256 OR COMMERCIAL 334.255.2256. POINT OF CONTACT FOR AVIATION ACCIDENTS IS MR. EVANS, DSN 558.3493, COMMERCIAL 334.255.3493.
    6. THIS MESSAGE EXPIRES 1 APR 06.

     
     

    GLOSSARY


    SECTION I
    ABBREVIATIONS


    AAFESArmy and Air Force Exchange Service
    AEPUBSArmy in Europe Publishing System
    AKOArmy Knowledge Online
    APFappropriated fund
    ARArmy regulation
    ARASAccident Reporting Automated System
    BSBbase support battalion
    CACCommon Access Card
    CPACCivilian Personnel Advisory Center
    CD-ROMcompact disk - read only memory
    CG, USAREUR/7A   Commanding General, United States Army, Europe, and Seventh Army
    DADepartment of the Army
    D-doctor Durchgangsarzt
    DODDepartment of Defense
    DOLDepartment of Labor
    DSNDefense Switched Network
    EDTAethylenediamine tetraacetic acid
    GCMCAgeneral courts-martial convening authority
    GSGeneral Schedule
    HNhost nation
    HQ USAREUR/7AHeadquarters, United States Army, Europe, and Seventh Army
    IMA-EUROUnited States Army Installation Management Agency, Europe Region Office
    LNlocal national
    mlmilliliter
    MOSmilitary occupational specialty
    NAFnonappropriated fund
    NATONorth Atlantic Treaty Organization
    NCOnoncommissioned officer
    OAICNorganizational accident identification code number
    POVprivately owned vehicle
    SOC 40Safety Officer and NCO Course
    SOFAStatus of Forces Agreement
    SOHOSafety and Occupational Health Office, Office of the G1, HQ USAREUR/7A
    SSNsocial security number
    STANAGstandardization agreement
    UICunit identification code
    U.S.United States
    USAREURUnited States Army, Europe
    USAREUR/7AUnited States Army, Europe, and Seventh Army
    USACRCUnited States Army Combat Readiness Center
    WBV IV5 Wehrverwaltung IV5 (Military Administration IV 5)


    SECTION II
    TERMS


    Army accident An unplanned event, or series of events, that results in injury or illness to either Army or non-Army personnel, or damage to Army or non-Army property as a direct result of Army operations. Accidents that result in more than $2,000 of damage to Army property, or a workday lost by Army personnel, when there is no degree of fault by the Army (military or civilian), are reported and recorded in the Risk Management Information System as recordable accidents.

    Army ground accident categories

  • class A accident: An Army accident in which the resulting total cost of property damage is $1,000,000 or more; an Army aircraft or missile is destroyed, missing, or abandoned; or an injury or occupational illness (or both) results in a fatality or permanent total disability.
  • class B accident: An Army accident in which the resulting total cost of property damage is $200,000 or more, but less than $1,000,000; an injury or occupational illness (or both) results in permanent partial disability, or when five or more personnel are hospitalized as inpatients as the result of a single occurrence.
  • class C accident: An Army accident in which the resulting total cost of property damage is $10,000 or more, but less than $200,000; a nonfatal injury that causes any loss of time from work beyond the day or shift on which it occurred; or a nonfatal occupational illness that causes loss of time from work (for example, 1 work day) or disability at any time (lost time case).
  • class D accident: An Army accident in which the resulting total cost of property damage is $2,000 or more but less than $10,000.
  • standardization agreement
    A NATO regulation that applies to all NATO member nations.

    unhemolyzed
    No disintegration of red blood cells.